How do I calculate Microsoft 365 licensing cost?

Multiply seats by the plan's monthly list price, then by 12 for an annual estimate. This calculator does that and supports a mix of SKUs.

Which Microsoft 365 license do I need?

Choose Business Basic for web apps and email, Standard for desktop Office plus email, and Premium when you need Intune and Defender for Business. Over 300 users, look at E3 or E5.

How many Microsoft 365 licenses do I need?

One license per person who signs in, including shared mailboxes only when you assign a paid mailbox plan. Shared mailboxes without a sign-in can stay unlicensed within Microsoft's limits.

How do I compare Microsoft 365 plans?

Compare email, desktop apps, Teams, and device security first, then price. The recommend mode in this tool follows that order.

How can I estimate Microsoft 365 cost per user?

Divide the monthly total by licensed seats. The result here is a US list average; your partner quote may differ.

What is Microsoft 365 License Calculator?

A free online estimator for Microsoft 365 Business, Exchange Online, and E3/E5 list costs.

How does the Microsoft 365 License Calculator work?

It maps the features you select to a plan, or multiplies the seat mix you enter by July 2026 US list prices.

How do I use the Microsoft 365 License Calculator?

Enter users, tick the features you need, or type quantities per SKU, then read the monthly and annual totals.

Is this Microsoft 365 License Calculator free to use?

Yes. It is free with no sign-up.

Can I use the Microsoft 365 License Calculator on mobile?

Yes. Mobile browsers are supported.

Free Microsoft 365 License Calculator

Free Microsoft 365 License Calculator | Binary Tech